FUNCTION OF ADMINISTRATION AND FINANCE UNIT (AFU)
- SECURITY DIVISION COUNTER MANAGEMENT
- Manage customer complaints
- Receive payment of summons and submit the receipt of payment
- Manage the sale of University vehicle stickers
- ADMINISTRATION MANAGEMENT OF SECURITY DIVISION OFFICE & OPERATION ROOM
- Receive and record memos/letters from external PTj
- Ensure administrative forms are always adequate and up to date
- Inform the information received to the officer for action
- Prepare memos/letters and record them into relevant files
- Record and save operating documents into relevant files
- HUMAN RESOURCE MANAGEMENT (SERVICES / STAFF / SKT & LNPT MANAGEMENT / DISCIPLINE MANAGEMENT & PUBLICATIONS)
- Provide staffing projections
- Manage the self-report of new staff
- Managing staff leave
- Manage member welfare
- Manage staff reprimands and disciplinary actions
- Manage LNPT/SKT staff
- ISO AND QUALITY MANAGEMENT
- Supervise and coordinate ISO documents
- Ensure work processes and documents follow ISO procedures
- ORGANIZATIONAL DEVELOPMENT
- Plan the improvement of the Security Division
- WEBSITE/E-MAIL MANAGEMENT SECURITY DIVISION
- Ensure that the information and announcements received are updated
- MEETING MANAGEMENT (INTERNAL AND EXTERNAL AGENCIES)
- Ensure meetings are held according to schedule
- Manage before and after meetings
- DISCIPLINE AND VIRTUE COMPLIANCE
- Ensuring Work Ethics is adhered to
- Monitor Security Personnel Discipline
- Managing member welfare matters
- Be an advisor to security personnel
- PROCUREMENT MANAGEMENT
- Execute purchases through purchase orders
- Provide small and official quotations, tenders and quotation reports
- Manage invoice payments and purchase orders
- Manage small, official and tender quotation payments
- Supplier evaluation
- ASSET / INVENTORY MANAGEMENT
- General management of assets and inventory
- Manage disposal
- STORE SUPPLY MANAGEMENT
- Manage and update store supplies
- GENERAL FINANCIAL MANAGEMENT SECURITY DIVISION
- Review staff self -advance applications
- Review staff travel claim applications
- Review panel clinic and staff dental claims application
- PAYMENT MANAGEMENT
- Manage payments and record vehicle sticker sales
- Manage the payment of fines and traffic summonses
- Record cash receipts
- FINANCIAL BUDGET MANAGEMENT
- Provide an estimate of operating expenses
- Provide additional budget applications
- MANAGE CASH RECEIPT COLLECTION